DESIGN AND IMPLEMENTATION OF ELECTRONIC LOGBOOKS FOR STUDENTS INDUSTRIAL WORK EXPERIENCE SCHEME (SIWES)
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DESIGN AND
IMPLEMENTATION OF ELECTRONIC LOGBOOKS FOR STUDENTS INDUSTRIAL WORK EXPERIENCE
SCHEME (SIWES)
CHAPTER ONE
INTRODUCTION
Scientists
and engineers traditionally kept paper logbooks of their experiments and
inventions. The need for the logbook is cannot be over emphasized. Scientists
need to keep a record of their doings in order to remember and report what has
been done. The logbook also gives a means of retracing past experiments and
verifying their accountability. Searching logbooks can also determine who the
first was to make a new discovery or invention. In most parts of the world, the
first to invent rule is used for patents and a properly kept logbook is crucial
for proving an idea is yours. Student and professional bodies use logbook on
regular intervals, Altini etal (2010).
In less than
twenty years the habits of logbook use has changed radically. Even though some
scientists still solely use old fashioned paper logbooks many large scientific
collaborations are already using electronic logbooks, wavetracks (2010).
1.1 BACKGROUND OF THE STUDY
1.1.1 THE
STUDENT’S INDUSTRIAL WORK EXPERIENCE SCHEME
The students
industrial work experience scheme (S.I.W.E.S) is an industrial training program
for undergraduate students of Nigerian universities and other higher
institutions. It is a six month training scheme in which students are attached
to industries that are relevant to their field of study. The Industrial
Training Fund (ITF) is the body responsible for the coordination and funding of
the program.
1.1.2
Objectives of S.I.W.E.S
The basic
objectives of students’ industrial training work experience scheme (S.E.W.I.S)
embraces the following:
1. To provide opportunities of applying
their knowledge to real practice thereby making easier the college work.
2. To enable students to practice theory
been taught at school and provide access to the production equipment not
available in the school.
3. To provide skillful experience to all
students in the school of technologies, polytechnics and universities.
4. To inspire students about their careers
5. To provide more man power to industries.
Every
student is expected to keep a record of her experience for the duration of the
training period and submit such records to her department on resumption for
further studies. An industrial supervisor is also expected to monitor the
student’s weekly progress of work and append his signature for works actually
done by the student. To ensure that the aim of SIWES is achieved, a school
based supervisor is also expected to monitor the student's progress by visiting
his place of primary assignment at regular intervals, and by the end of the
exercise, a report is usually sent to the ITF office for verification and
necessary documentation and payment of those who participated in the exercise.
Each student uses a logbook to keep record of his/her experiences.
Traditionally,
a logbook is a record of an event or events such as ship’s navigation, air
flight, inventions, teachers’ events in the classroom etc. logbooks have been
in existence since the invention of ships and the need for navigation came into
existence. Today’s logbooks have diverse uses since all aspects of human
endeavor need a form of reference or storage media.
However,
with the advent of ICT and the internet the ways of doing things have
changed. An electronic logbook is a
computer based software for recording(logging) states, events or simply
conditions used for complex machines like aircraft, nuclear plants, particle
accelerators, various areas on board ships replacing paper based logbooks
etc. An electronic alternative to record
key navigation, engine watch, port calls and other operational activities on
board vessels of all sizes.
1.2 THE
PROBLEM STATEMENT
The need for
an electronic logbook for S.I.W.E.S cannot be over emphasized. For a student to
gain the required knowledge from industrial training experiences, he/she must
be well monitored to ensure that he/she does not just participate in the
training scheme in fulfillment of its mandatory status, but also acquire
relevant experiences. The lack of electronic logbook makes this nearly
impossible since distance between interns and supervisors and the lack of
access to good reference source hinders the actualization of the desired goals.
1.3 MOTIVATION
As has been
stated in section 1.2, there are lots of problems with the traditional logbook
that justify the quest for a better way of handling internship experience
logbook. Perhaps the most outstanding of this reasons is the bridging of the
gap between supervisors and interns.
The Nigerian
academic curriculum have witnessed a lot of disruptions in recent times mostly
because of massive industrial actions to drive home a demand. Only recently,
the Nigerian universities, Polytechnics and Colleges of Education embarked on
an over six month’s nationwide strike. The students who were undergoing IT
training at that time will have to depend solely on their industry supervisor
and instincts.
With
information technology and the gains associated with it, most nation of the
world have successfully migrated from the paper method of keeping records. It
is therefore a worthwhile venture to affirm the already introduced practice of
modernity since we have much to learn/do if we are to be able to be able to rub
shoulders with our counterparts elsewhere.
The
following are the advantages of using electronic logbook.
1. It provides a better storage system and
retrieval mechanism
2. It is easier to use
3. It is more secure, since users are
authenticated, before they are granted access to the database
4. It provide additional functions like
acting as a source of notifying interns about information the school wishes to
pass.
1.4 AIM AND OBJECTIVES
1.4.1 AIM
To develop
an electronic logbook for Students’ Industrial Work Experience Scheme (S.I.W.E.S)
1.4.2
OBJECTIVES
The
following are objectives of the study
1. To review and analyze the existing system
2. To develop a software capable of logging
students’ work entries in an electronic format.
3. To bridge the gap between the students
and supervisors during the course of the industrial training.
4. To act as a source of information to
interns by providing a notice board on each users page.
5. To provide important links that are
capable of enhancing the performance and knowledge of the Nigerian graduate.
1.5 SCOPE AND LIMITATION OF THE STUDY
1.5.1 SCOPE
The
electronic logbook will consist of various interfaces. The interfaces will be
accessed by various individuals whose roles will be explicitly defined. There
will be interfaces for students, industrial supervisor, school-based
supervisor, the ITF and an administrator.
A student
should be able to access forms that will enable him to log in entries of his
daily experiences. He should also be
able to fill the personal data form as well as form8 that is usually submitted
to the ITF office.
There will
be an interface for the industry-based supervisor who will monitor and append
his signature to the work of the intern on a weekly basis.
There will
also be an interface for a school-based supervisor who will have access to the
completed weekly progress forms of his students’.
An interface
will also be created for the school coordinator who will have access to all the
forms that are completed by interns.
It is also
intended that the ITF office will have an interface that will provide the
number of completed forms in a printable format.
At the
server end will be a database of all activities that are carried out by the
various parties involved. The database information will also be used to define
the functions of each of the parties involved.
Apart from
this basic functions, it will serve as a point of contact with interns since
information can be disseminated more quickly through this means. I intend to
include a notice board on the students’ page.
It will also
provide important links to other sites especially learning and information
websites that may be very important for a complete internship
1.5.2
LIMITATIONS
This project is a study of the usability of
electronic logbook and is therefore may not give or meet every expectation. The
main focus of the project is to develop a system for reporting IT activities
within the university community, other than the paper logbook. Other extended functionality may not
therefore be included or where they are, may lack some expected features. Some
of the extended features may include:
The ability
to tell the number of weeks a student submits his/her weekly work by
incrementing a value every time the student submits her work.
The ability
to search the web interfaces through a search field may not be possible since
the pages are not so many as to warrant a search field.
1.6 SIGNIFICANCE OF THE STUDY
The study of
the usability of electronic logbook for interns is of paramount importance
considering the number of problems that will be solved in the event of a
successful adaptation of such logbooks. Some of the problems associated with
paper logbook are already stated in the problem statement.
Everything
is going digital with the advent of ubiquitous computing and the Nigerian
society should not be an exception. To change a society requires a change in
the manner of perception and handling of issues by the academic community.
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